How Mossimo Trading Streamlined Accounting, Inventory, and e-Invoice Readiness with AutoCount
TL;DR
Mossimo Trading Sdn. Bhd., a Klang Valley–based wholesale distributor established in 2002, was running finance and operations on manual processes and spreadsheets alongside its existing accounting system — a setup that was straining under roughly 1,500–2,000 sales and purchase transactions a month. Month-end reconciliation alone took the finance team 2–3 working days. After a 6-week AutoCount implementation with iDynamics covering accounting, inventory, and e-Invoice preparation, Mossimo Trading reduced the time its finance team spends on month-end reconciliation and invoice processing, and got ready ahead of Malaysia’s e-Invoice requirements.
At a glance:
- 🏢 Industry: Wholesale Distribution
- 📍 Location: Klang Valley, Malaysia
- 👥 Company size: Approximately 40–60 employees
- 📦 Volume: ~1,500–2,000 sales and purchase transactions/month
- ⏱️ Implementation time: ~6 weeks
- 📈 Headline result: A faster month-end close, and a finance team ready for e-Invoice
- 📊 Additional results: less hands-on time in invoice processing; improved visibility into customer outstanding balances and supplier payments; e-Invoice-ready ahead of the mandate
📌 Key Takeaways
- The problem: Manual processes and spreadsheets straining under an estimated 1,500–2,000 transactions a month.
- The solution: AutoCount Accounting with Inventory Management and e-Invoice preparation.
- Timeline: Roughly 6 weeks, requirement gathering to go-live.
- The result: A faster month-end close, and e-Invoice-ready ahead of the mandate.
Table of Contents
Client Background
Mossimo Trading Sdn. Bhd. is a wholesale distributor based in the Klang Valley, Malaysia, established in 2002. The company employs approximately 40–60 staff across wholesale distribution, inventory management, sales order processing, purchasing, invoicing, and finance — handling an estimated 1,500–2,000 sales and purchase transactions each month.
The Challenge
Before implementing AutoCount, Mossimo Trading relied heavily on manual processes and spreadsheets alongside its existing accounting workflow. As transaction volume grew, the finance and operations teams ran into a familiar set of SME growing pains:
- Repetitive manual data entry for invoices and purchase transactions
- Difficulty keeping inventory quantities updated accurately
- Time-consuming month-end reconciliation
- Limited visibility into outstanding customer balances
- Delays in preparing management reports
- Increasing administrative workload as the business grew
- Added pressure to prepare for Malaysia’s e-Invoice requirements
The finance team was spending approximately 2–3 working days every month consolidating records and completing reconciliation.
The Solution
Mossimo Trading implemented AutoCount Accounting with Inventory Management and e-Invoice capabilities to streamline its finance and distribution processes. The implementation covered:
- Accounting and general ledger setup
- Sales and purchase management
- Inventory tracking
- Customer and supplier records
- Accounts receivable and accounts payable
- e-Invoice preparation and submission workflow
- Management reporting
- User training and system configuration
Implementation
The rollout was completed in approximately 6 weeks:
- Week 1 — Requirement gathering and process review: Mapping how sales, purchasing, inventory, and finance data actually moved (and where it got stuck) before configuring anything.
- Weeks 2–3 — System configuration and master data preparation: Setting up the chart of accounts, item lists, customer/supplier records, and workflows to match how Mossimo Trading actually operates.
- Week 4 — Data migration and testing: Moving historical records into AutoCount and validating them against the old system.
- Week 5 — User training and UAT: Hands-on training plus user acceptance testing before committing to go-live.
- Week 6 — Go-live and post-implementation support: Cutover with iDynamics support on standby to catch and fix issues in the first live cycle.
Approximately 8–10 key users across finance, administration, and operations were trained on the new system.
Results
Following the implementation, Mossimo Trading was able to simplify several day-to-day processes:
- Month-end reconciliation became noticeably faster
- Invoice processing took less hands-on time
- Inventory records became easier to monitor and reconcile
- Management reports that previously required manual consolidation could be generated directly from the system
- Improved visibility of customer outstanding balances and supplier payments
- Reduced duplicate data entry between finance and operations
- e-Invoice-ready ahead of Malaysia’s mandatory rollout
Operational Impact
The biggest improvement wasn’t simply faster accounting. By keeping sales, purchasing, inventory, and finance information within a more structured system, Mossimo Trading gained better visibility over its daily operations. The team could identify outstanding invoices faster, monitor stock movements more easily, and retrieve financial information without relying heavily on separate spreadsheets.
Frequently Asked Questions
How does AutoCount help wholesale distributors manage inventory and accounting together?
AutoCount keeps sales, purchasing, and inventory in the same system as the general ledger, so stock levels and account balances update as transactions are entered rather than afterwards. That removes the reconciliation step between departments — the finance team is not rebuilding stock positions in a spreadsheet in order to close the month.
How long does an AutoCount implementation typically take for a wholesale distributor?
For a mid-sized distributor handling a few thousand transactions a month, a typical AutoCount rollout — covering accounting, inventory, and e-Invoice setup — takes around 6 weeks from requirement gathering to go-live, including user training and a testing period before cutover.
Does AutoCount support Malaysia’s e-Invoice requirements?
Yes. AutoCount includes e-Invoice preparation and submission workflows built against LHDN’s MyInvois requirements, covering Standard, Consolidated, and Self-billed e-Invoices, and validates mandatory fields such as TIN and registration details before submission. Specific features should be verified against current LHDN guidance at the time of implementation.
What does the AutoCount implementation process involve for finance and operations teams?
A typical rollout runs in five stages: requirement gathering and process review, system configuration and master-data preparation, data migration and testing, user training and UAT, then go-live with post-implementation support. For Mossimo Trading that spanned roughly six weeks, with 8–10 key users trained across finance, administration, and operations.
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